Privacy Policy


This policy describes how CastleBay Brokerage collects, shares, and uses your information when you access our services. This policy applies to all of the products and services owned and operated by CastleBay Brokerage LLC (“CastleBay”), including the content, features, data, and software available on, our mobile applications, and other websites or applications that we operate (“Services”).

If you have any questions about this Privacy Policy, please contact us at or 1-603-568-2906.

The Kinds of Information We Collect

  1. Information You Provide
  2. We collect content, images, and other information you provide to us when you access our Services, including when you complete webforms on or in our mobile application; create an account with us; communicate with us about our Services via comments, direct message, e-mail, SMS message, or telephone; or respond to one of our surveys. When you upload photos of your home to our website, we can see the photo and the metadata that accompanies the image file. Please do not upload home photos with people or other identifying personal information in them.
  3. Categories of information you may choose to provide to us include:
    • Your name, address, telephone number, and e-mail address;
    • Your account log-in details;
    • Financial information, including bank account and real estate financing information;
    • Details about your home and neighborhood;
    • Circumstances related to your purchase or sale of a home that might help us tailor our Services to you;
    • Homes you visit or view on our website or mobile application and your opinions about those homes;
    • Reviews or comments you leave on our website, mobile application, or on other public websites;
    • Your driver’s license or state ID information;
    • Real estate offer letters;
    • Citizenship status (for tax calculation purposes); and
    • Marital status (for tax calculation purposes).
  1. Information We Collect from Your Device(s)
  2. We may collect the following information from the device that you use to access our Services:
    • Device attributes such as the operating system, hardware and software versions, battery level, signal strength, bandwidth, available storage space, browser type, app and file names and types, and plugins;
    • Information about operations and behaviors performed on the device, such as mouse movements (which can help distinguish humans from bots) or whether a window is in the foreground or background;
    • Identifiers unique to you, your device, or your account(s), such as device IDs, advertising IDs, and other similar static ID numbers such as those from apps or accounts you use;
    • Information you allow us to receive through device settings you turn on, such as access to your GPS location;
    • Network and connection information such as the name of your mobile operator or ISP, language, time zone, mobile phone number, and IP address; and
    • Data from cookies, tags, pixels, web beacons, and log files stored on your device, including cookie IDs, page views, how often you visit our website or mobile application, and links you click on. Please note our Services do not support Do Not Track signals from your browser.
  1. We generally use this information for your convenience and to improve our Services. For instance, we may use it to: (i) remember your information so that you do not have to re-enter it; (ii) provide you with customized content and information, including advertising; (iii) monitor the effectiveness of our Services; (iv) monitor aggregate metrics such as total number of visitors, traffic, and usage patterns; and (v) diagnose or fix technology problems.
  2. Information We Collect When You Call Us
  3. Our team members enter certain information you provide into our customer service databases to ensure continuity and consistency throughout your experience with CastleBay. We do this to make sure we provide you with the best possible service.
  4. Information We Collect from Partners, Service Providers, and Affiliated Businesses
  5. We may collect information about you from our partners, service providers, and affiliated businesses in order to provide the Services, along with certain related products and services such as home financing, homeowners insurance, title insurance, escrow services, homebuilder partnership programs, real estate agent partnership programs, and, in cases where CastleBay is not able to provide you with real estate services, access to other potential purchasers or brokers, or to listing agents who may be able to help with your home sale. Information we gather about you from our partners, service providers, and affiliated businesses may include:
    • Multiple Listing Service (MLS) information about your home or the home(s) you are interested in buying;
    • Prequalification letters from financial institutions (with your consent);
    • Construction or purchase contracts (with your consent);
    • Information related to completion of the construction of your new home (if you are working with a homebuilder and you agree);
    • Information about the condition of, and repairs to, your home and property;
    • Information related to your home purchase, sale, moving dates, and financing in connection with helping us facilitate transactions;
    • Information about whether you may need homeowners insurance; and
    • Information about how you engaged with an CastleBay advertisement or social media post.
  1. Information We Collect from Public Sources
  2. Much of the information necessary to help you buy or sell your home is available from public government sources. We sometimes collect information from these sources so that you do not have to spend time looking for and aggregating it for us. For example, we may collect the following information about you and your home from public sources:
    • Tax assessments of your property;
    • The school district and public transportation available near your home;
    • Information contained on the deed to your property, such as name, address, liens, encumbrances, and title;
    • Sale prices of homes similar to your home (called “comparables”);
    • The number of bedrooms and bathrooms in your home;
    • Whether your home has access to features like a beach, boat dock, or parking garage;
    • Whether your home is in an earthquake or flood zone or has any other condition that would affect its market value;
    • Permits issued for remodels and additions;
    • The finished and unfinished square footage of your home; and
    • The year your home was built.

How We Use This Information

  1. To Provide Our Services to You
  2. We use the information that we collect about you to deliver our Services, including to personalize features and content to you. We use the information you provide to give you options for home buying and selling that may be relevant to your individual circumstances. As discussed in more detail below, you have choices about how and whether we process some of your information.
  1. To Learn About the Home You May Want to Sell or Buy
  2. We use information you provide to us about your home or the type of home you are interested in buying and, in some cases, combine it with information from MLSs and public property and tax records to help us provide the Services to you.
  1. To Advertise Our Services
  2. We may use information collected about you to provide you with relevant information about additional Services that CastleBay or our affiliated companies offer, such as any trade-in programs, home financing, homeowners insurance, and title insurance services. Specifically, we use information about how you interact with our website and mobile application, combined with information you provide us and information we collect from other sources, to serve you relevant advertising.
  1. To Do Market Research
  2. We are constantly striving to improve our customer experience. We conduct research into all aspects of the home buying and selling process to try to identify ways to make it better. Sometimes we use partner companies to conduct surveys of willing participants who offer suggestions as to how we might improve our Services. We also aggregate and analyze consumer information that we collect on our website and from conversations with our customer service representatives to identify trends which inform how we change and grow.
  1. To Support Information Security and Debugging
  2. We may use information about you and your use of the Services to detect security incidents, protect against malicious, fraudulent, or illegal activity, and improve the security of our systems. We may also use this information to debug our Services to identify and repair errors that impair existing intended functionality.
  1. In Connection with a Dispute
  2. We may use personal information to prosecute or defend against claims in court and other dispute resolution forums.

Why and How We Share Your Information

  1. With Your Consent
  2. We may share your information when you specifically direct us to do so. Examples of situations where we share your information with your consent include:
    • Agent partnerships. CastleBay works with both consumers and other real estate agents. If CastleBay is unable to provide service to you, we may share your information with our agent partners, to the extent you’ve specifically authorized us to do so, in order to pair you with an agent who can help you through the home buying or selling process.
    • Builder partnerships. CastleBay may partner with homebuilders to provide buyers who are purchasing new homes from these builders with the opportunity to request listing services from CastleBay for their current homes. When you authorize us to do so, we may share your information with our homebuilder partners.
    • Financing providers. If and to the extent you authorize us to do so, we may share your information with home financing providers.
    • Escrow and title. With your consent, we may share your information with home escrow and title insurance providers.
    • Other related partners with whom you ask us to share your information. CastleBay will share your personal information with other parties at your direction.
  1. With Our Affiliated Companies
  2. We may share your information between our affiliated companies to the extent allowed by law.
  1. With Service Providers Who Facilitate Our Ability to Provide You with the Services
  2. We may share your information with service providers, including payment processors, technology and infrastructure providers, digital communications services, commercial data and market research analysts, consumer report providers, auditors and accountants, physical site security providers, IT security and bug-fix partners, and other providers, who perform services for and on behalf of CastleBay for the sole benefit of us and our customers.
  1. With Law Enforcement, Courts, or Government Agencies
  2. We may share your information as necessary to respond to legal process or to regulatory authorities (such as pursuant to a subpoena, warrant, investigative demand from law enforcement, regulators, or others; national or international security letters; etc.); to investigate, prevent, or take action regarding suspected or actual illegal activities (including fraud or stalking) and security or technical issues; to respond to or participate in commercial disputes (e.g., lawsuits or investigations); or to protect against fraud, claims, or other liability or harm to you, us, or others.

When Third Parties Benefit from CastleBay Sharing Your Information with Them

  1. “Selling” Your Data
  2. CastleBay is not a data broker. However, in some circumstances we share your information with third parties not owned by or co-branded with CastleBay that benefit directly from our sharing your information with them. We want you to be aware of these sharing arrangements so that you can exercise your rights to opt-out of such sharing, as described in Section 7, below.
    • Social media. If you buy or sell a home with CastleBay, we may provide information about you to social media networks who will use it to better target our advertising to you and other social media users similar to you (e.g., same age, geographic area, etc.) who may benefit from our Services.
    • Home insurance agencies. If your real estate transaction is such that you may need homeowners insurance, we may share your information with homeowners insurance agencies and those agencies may reach out to you directly to offer you a quote.
    • Vendor due diligence. If you are an individual or business wishing to provide services to CastleBay, we may share your information with a due diligence service as part of our obligation to perform vendor due diligence. The due diligence provider may use this information to inform and further refine its risk analysis tools.

How We Protect Your Information

  1. Safeguards
  2. We use commercially reasonable physical, electronic, administrative, and procedural safeguards to preserve the integrity, confidentiality, and security of all personal information collected through the Services. However, no security measure, system, or control is infallible. Therefore, like all businesses, we cannot guarantee that our systems are invulnerable to attack or misuse.
  1. Your Role
  2. You have a major role in the security and privacy of your own information. For example, you should not provide us with personal information that we do not request. Additionally, you are responsible for controlling access to any personal computing device through which your information may be stored or accessed. You are also responsible for safeguarding any passwords or other log-in credentials that may be used to access your information, including in the CastleBay environment. We recommend that you log out of any account when you are done using it.
  1. Third Parties
  2. Please remember to review the privacy settings and security policies of third-party sites and services that you use, such as social networks. We are not responsible for the privacy or security measures of any third party.
  1. Incident Response
  2. In the event that the security of any personal information under our control is compromised, we will take reasonable steps to investigate and mitigate the situation, including, when appropriate, notifying those individuals whose information may have been compromised and taking other steps in accordance with applicable laws and regulations.

Your Rights and How to Exercise Them

  1. Right to Opt-Out of Sales of Your Personal Information
  2. You have a right to opt-out of sales of your personal information. You may request to opt-out by clicking here or by calling 1-603-568-2906. We will respond to a request to opt-out of future sales within fifteen days after we receive it.
  1. Right to Know About the Personal Information We Collect and Share
  2. You have the right to request that we tell you about our collection, use, and sharing of your personal information over the past twelve months. Once we receive and validate your request, we may disclose to you:
    • The categories of personal information we collected about you;
    • The categories of sources for the personal information we collected about you;
    • Our business or commercial purposes for collecting or selling that personal information;
    • The categories of third parties with whom we share that personal information;
    • The specific pieces of personal information we collected about you (also called a data portability request);
    • The categories of personal information about you that we disclosed to third parties for a business purpose and the categories of recipients of that information; and
    • The categories of personal information about you that we sold and the categories of recipients of that information.
  1. Right to Delete the Personal Information We Collect and Share
  2. You have the right to request that we delete your personal information, subject to certain exceptions. Depending on the nature of the data, deletion may consist of erasing, aggregating, or anonymizing your information. After we receive and validate your request, we will delete and direct our service providers to delete your personal information, unless an exception applies. We may deny your deletion request, in whole or in part, if retaining the information is necessary for us or our service providers to:
    • Complete the transaction for which we collected the personal information, provide a service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you;
    • Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities;
    • Debug to identify and repair errors that impair existing intended functionality;
    • Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us; or
    • Comply with a legal obligation or make other internal and lawful uses of that information that are compatible with the context in which you provided it.
  1. Please be aware that, once deleted, your data, including your account and activities, cannot be restored.
  1. How to Make a Request to Know or Delete
  2. You may, without charge, request to know or delete your personal information by clicking here or by calling 1-603-568-2906.
  3. Only you or an authorized agent may make a request to access your personal information. You have the right to make a free request twice during any twelve-month period. The request must:
    • Provide sufficient information for us to reasonably verify that you are the person, or an authorized representative of the person, about whom we collected the personal information; and
    • Describe your request with sufficient detail for us to properly understand, evaluate, and respond to it.
  1. For your safety and the safety of your information, we cannot fulfill a request to provide or delete personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you or an individual for whom you are a lawful agent. We may require additional verification before deleting or disclosing particularly sensitive information. We will only use the verification information you provide for the purpose of verifying your identity or authority to make the request.
  2. Submitting a request does not require you to create an account with us.
  3. We do not charge you a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.


  1. We will not discriminate against you for exercising any of your rights under Section 7. Unless permitted by law, we will not:
    • Deny you goods or services;
    • Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties;
    • Provide you a different level of quality of goods or services; or
    • Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.
  2. If you have any questions about this Privacy Policy, please contact us at or 1-603-568-2906. This policy is updated regularly. We will promptly make any changes available at Changes will be effective as soon as the revised policy is posted unless otherwise stated. In certain circumstances, we may provide a more prominent notice before the change goes into effect (including, for certain of our Services, email notification of policy changes).